Executive Assistant to the Director
Executive Assistant to the Director
22
New Delhi, Delhi, India
Job Views:
Created Date: 2026-10-23
End Date:
Experience: 5 - 8 years
Salary: 60000
Industry: Others
Openings: 1
Primary Responsibilities :
1. Calendar Management
Manage all aspects of the Director's calendar, including external and internal meetings. This includes
scheduling adequate rest time, travel time, and time for review and preparation, and coordinating
internal-facing schedules with colleagues across the organisation.
2. Inbox Management
Manage the Director's inbox, ensuring prompt responses to external stakeholders and timely responses
to internal colleagues within mutually agreed deadlines. Respond to routine and general emails on the
Director's behalf, and add new contacts to the appropriate mailing lists.
3. Correspondence
Draft and manage correspondence with government officials and non-government stakeholders. This
includes communication related to Chintan's direct programmes as well as broader engagements
aligned with the organisation's vision and mission.
4. Documentation and Records
Maintain a complete, organised record of all writing by the Director. Track, document, and archive
media coverage and stories for the organisation's annual statutory reporting, ensuring every item is
properly saved and retrievable.
5. Dissemination of the Director's Writing
Circulate the Director's articles, op-eds, and other writing to her private mailing list, and keep that list
current.
6. Meeting Preparation and Follow-Up
Ensure the relevant team prepares briefing materials and background information for the Director's
meetings with external actors, partners, and internal programme teams. Ensure timely follow-up after
every meeting, including tracking action points and next steps for others in the organization.
7. Travel Management
Plan and coordinate the Director's official travel, including bookings and logistics. Ensure that travel
reports are completed and that all travel-related expenses and financial documentation are submitted
accurately and on time.
8. Other Duties
Oversee and carry out other tasks as assigned by the Director from time to time.
Experience Requirements:
• At least five years of experience as an Executive Assistant or in a similar senior support role.
• Maturity, professionalism, and sound judgement.
• Demonstrated ability to maintain strict confidentiality.
• Excellent written and verbal communication skills, with the ability to draft correspondence for
senior officials and external stakeholders.
• Strong organisational and time-management skills, with the ability to handle multiple priorities
and meet deadlines.
• Proficiency with email, calendar tools, and standard office software.
• Prior experience in a similar role at an NGO is an advantage.
