COORDINATOR – SHARED SERVICES

Duties and Responsibilities: • Act as the primary on-ground representative of the Business Support Sector (Corporate Admin, HR, Finance, MIS, and IT) in Bengaluru and ensure seamless coordination with the Abu Dhabi corporate office. • Coordinate and oversee all day-to-day office activities and ensure adherence to relevant company procedures and policies. • Liaise with banks and Chartered Accountants (CA) on behalf of the Finance department for matters including documentation, statutory filings, and financial coordination. • Coordinate with employees on behalf of the HR and MIS departments, including communications, data collection, onboarding support, and HR-related queries. • Coordinate with IT vendors and service providers on behalf of the IT department for procurement, maintenance, and technical support requirements. • Manage office facilities, including overseeing maintenance of office premises, equipment, housekeeping, and vendor relationships. • Act as a first point of contact for external vendors, service providers, and guests; welcome visitors and direct them to the relevant personnel. • Carry out front office duties such as answering phone calls, responding to emails, and preparing documents including correspondence, memos, and presentations. • Monitor and maintain office supplies and ensure availability in accordance with office needs. • Make travel arrangements for visiting senior managers and staff as required. • Maintain and update business registrations, licenses, and compliance records in coordination with the corporate office. • Supervise the cleaning crew and maintain cleanliness and orderliness of the office space. • Perform other duties as assigned by the Business Support Director or Studio Manager.