Admin Executive
Admin Executive
22
Gandhinagar
Job Views:
Created Date: 2026-05-23
End Date: 2026-07-21
Experience: 3 - 5 years
Salary: 50000
Industry: Education / Institute/ Colleges
Openings: 1
Primary Responsibilities :
Job Description – Admin Executive
Position Details
| Particulars | Details |
|---|---|
| Job Title | Admin Executive (Preferred Male Candidate) |
| Department | Administration |
| Employment Type | Full-Time |
| Contract Duration | Minimum 1 Year |
| Location | Gandhinagar, Gujarat |
| Salary Budget | ₹40,000 – ₹45,000 per month |
| Number of Vacancies | 1 |
| Freshers Considered | No |
Job Summary
The Admin Executive will be responsible for managing and supervising the day-to-day administrative and operational activities of the school. The role requires a proactive, responsible, and hands-on professional capable of ensuring smooth campus operations, vendor coordination, facility management, transport coordination, administrative supervision, and government liaison activities.
The ideal candidate should be comfortable handling both office-based and field-based operational responsibilities, including vendor follow-ups, asset management, petty cash handling, logistics coordination, and operational support during school events and activities.
Experience Requirements:
Key Responsibilities
Administrative & Operational Management
Lead and manage day-to-day administrative and operational activities in coordination with management and support teams.
Ensure smooth functioning of campus administration, utilities, and operational processes.
Maintain discipline, operational efficiency, and timely resolution of administrative issues.
Vendor & Government Coordination
Coordinate with vendors and suppliers for procurement, maintenance, repairs, deliveries, and service-related activities.
Follow up on pending work orders, AMC renewals, maintenance schedules, and vendor timelines.
Handle liaison work with government offices and authorities including:
RTO
Municipal Corporation
Fire Department
Electricity Board
Other statutory bodies
Asset & Inventory Management
Maintain and monitor asset registers including:
Furniture
Equipment
IT Assets
Consumables
Inventory records
Ensure proper documentation and tracking of school assets and stock.
Petty Cash & Documentation
Handle petty cash management, expense vouchers, and administrative records.
Coordinate with accounts for timely submissions and reporting.
Maintain courier records, document dispatch registers, and correspondence records.
Logistics & Facility Coordination
Supervise housekeeping, maintenance, security, and support staff.
Coordinate school transport scheduling and operational logistics.
Ensure classrooms, common areas, and campus facilities remain functional and properly maintained.
Event & Operational Support
Support arrangements for:
School events
Parent meetings
Sports activities
Administrative programs
Inspections
Manage urgent operational and field-related tasks including:
Bank visits
Document submissions
Material pickups
Vendor coordination
Reporting & Coordination
Provide regular operational updates and reports to management.
Coordinate effectively with different departments for smooth operational execution.
Assist HR teams with onboarding documentation and administrative support when required.
Educational Qualifications
Mandatory
Graduate in any discipline.
Basic computer proficiency in:
MS Word
MS Excel
Email communication
Valid two-wheeler driving license.
Preferred
Four-wheeler driving license.
Master’s Degree in any discipline.
Experience Required
3–5 years of administration experience.
Prior experience in a school, college, or commercial establishment preferred.
Experience in:
Vendor coordination
Petty cash handling
Administrative operations
Fieldwork and operational coordination
Required Skills & Competencies
Functional Skills
Vendor management and coordination.
Asset and inventory management.
Petty cash handling and expense tracking.
Administrative documentation and reporting.
Logistics and operational coordination.
Ability to handle multiple priorities and deadlines.
Technical Skills
Basic proficiency in MS Office applications.
Record management and reporting capabilities.
Administrative correspondence and documentation skills.
Communication Skills
Strong verbal and written communication abilities.
Professional telephone etiquette and front-office communication skills.
Ability to coordinate with staff, vendors, parents, and management professionally.
Good drafting skills for emails, notices, reports, and letters.
Languages Known
Gujarati – Fluent (Mandatory)
Hindi – Fluent
English – Basic proficiency
Personal Attributes
Highly reliable, punctual, and responsible.
Physically mobile and comfortable with field-based responsibilities.
Proactive and solution-oriented mindset.
Strong coordination and follow-up abilities.
Trustworthy and capable of handling confidential documents and cash transactions.
Ability to work efficiently under pressure and during peak operational periods.
Key Performance Indicators (KPIs)
Accuracy and timeliness of petty cash records and reports.
Vendor coordination and procurement turnaround time.
Accuracy of inventory and asset management records.
Timely completion of field and operational assignments.
Operational support effectiveness during events and activities.
Maintenance of smooth day-to-day campus administration.
Quality and timeliness of administrative reporting.
