STUDIO & OPERATIONS MANAGER

1. Studio Operations • Oversee the day-to-day functioning of the TBS Studio. • Ensure the studio is organised, presentable and operational at all times. • Coordinate with the studio team and ensure daily tasks are completed. • Monitor supplies, samples, material requirements and general studio requirements. • Identify operational gaps and proactively resolve them. • Ensure smooth coordination between the studio, production unit and project sites. 2. Production & Order Tracking • Track all ongoing production orders from confirmation to completion. • Coordinate with the production team regarding timelines, specifications and delivery schedules. • Maintain an updated tracker for all active orders and projects. • Follow up regularly to ensure production deadlines are met. • Flag delays, quality issues or bottlenecks immediately. • Coordinate dispatch and delivery of completed products. 3. Site & Project Coordination • Be present at project sites whenever required to ensure smooth execution. • Coordinate with designers, contractors, installers, vendors and production teams. • Assist in taking site measurements and collecting required dimensions. • Ensure products and materials reaching site match approved specifications. • Track installation, delivery and pending site requirements. 4. Vendor Management & Sourcing • Identify and source new vendors, manufacturers, suppliers and service providers. • Develop and maintain a reliable vendor database. • Obtain quotations and compare pricing, quality and timelines. • Coordinate with vendors for samples, production and deliveries. • Negotiate where required and ensure agreed timelines are followed. 5. Client & Order Coordination • Assist in coordinating with clients from order confirmation through delivery. • Collect required measurements, specifications and approvals. • Follow up for advances and pending payments. • Maintain accurate records of orders, payments, deliveries and pending requirements. • Escalate important client issues or delays to management promptly. 6. Payments, Invoicing & Documentation • Maintain an accurate tracker of client payments, advances and outstanding balances. • Follow up for pending payments. • Generate PIs (Proforma Invoices), invoices and other commercial documentation. • Coordinate with accounts for payment reconciliation. • Maintain proper documentation for purchase orders, vendor bills and expenses. 7. Inventory & Stock Management • Maintain accurate records of studio, production and project-related stock. • Monitor incoming and outgoing materials/products. • Conduct regular stock checks. • Identify shortages, excess inventory or discrepancies. • Coordinate replenishment wherever required. 8. MIS & Reporting • Maintain daily/weekly operational trackers. • Prepare reports covering orders, production, deliveries, site progress, payments, vendors and inventory. • Ensure management has a clear view of ongoing operations. • Use Excel/Google Sheets efficiently to maintain accurate and up-to-date data.